Skip to main content
Email
In this section
Email Home

Home  |  Email

Email

The official email signature standards and style guidelines for the Dartmouth Engineering community to ensure professional and accessible communication. It provides specific templates for contact information, font choices, and formatting best practices designed to work seamlessly across all email platforms.

Email Home

Signatures

Email Signature Standards

Use the following standards for your email signature.

Do not use images, icons, quotes, or other embellishing elements in your email signature block.

--  
First M. Last
Job Title
Dartmouth Engineering
+1 (603) 646-1234

 

Standard Signature

This format is the most compatible option and ensures your email will be viewable, usable, and look professional in all email software.

An email signature that starts with two dashes followed by two spaces [--  ] at the top of your signature block signals to recipients email software that this is the start of an email signature and not part of the body of the email.

Adhering to the shown international phone number format ensures the "click-to-dial" feature on mobile phones works properly regardless of your recipients' location.

If you are using modern email software, including your email address in your email signature is redundant.

These email signature best practices help email client software intelligently interpret your contact information and improve email search, while making your email more accessible for people using assistive technology to consume the content of your email.

Optional Signature Items

Pronouns


--  
First M. Last (they/them)
Job Title
Dartmouth Engineering
+1 (603) 646-1234

Website & Other Links


--  
First M. Last
Job Title
Dartmouth Engineering
+1 (603) 646-1234
engineering.dartmouth.edu
‍Facebook | Twitter | Instagram

Multiple Phone Numbers


--  
First M. Last
Job Title
Dartmouth Engineering
office +1 (603) 646-1234
mobile +1 (603) 123-4567
fax +1 (603) 646-1234

Mailing Address


--  
First M. Last
Job Title
Dartmouth Engineering
15 Thayer Drive
Hanover, NH 03755
+1 (603) 646-1234

Use these instructions to properly set up email signatures in your preferred email software.
‍Outlook for Windows | Outlook for Mac | Outlook for Web | Mac Mail

Style & Formatting Guidelines

To: thayercommunity@dartmouth.edu

From: communications@thayer.dartmouth.edu

Subject: Email Style & Formatting Guidelines

–––––––––––
‍
Dear Thayer Community,

Please use plain text or Arial font when composing emails.

  • Do not use the Dartmouth Ruzicka or National 2 fonts because they may not be available to people receiving your email.
  • Do not use colored text, text highlights, background colors, background images, or HTML elements in your emails (see "Email Signature w/ Logo").

If you need to send bulk, marketing, newsletter, or HTML email, please contact Thayer's Communications Office (EB47) so we may assist you.


Five Email Tips

  1. Make subject lines meaningful.
  2. Keep messages clear and brief.
  3. Put key information at the top.
  4. Don’t mass “CC" or “BCC.”
  5. If there's any chance someone may feel upset or offended by your email, don’t send it. Talk to them instead!‍
     

Thank you,
Thayer Communications Team
‍
--  
Communications & Creative Services
Dartmouth Engineering
+1 (603) 646-3521