ENGG 390

Required Reports & Presentations

An important part of the ENGG 390 experience is reporting orally and in writing on your work. This document explains the oral presentations and written reports you will be required to make. The class has a schedule for delivering Proposals and Final Presentations. These Proposals and Final Presentations are made before a review board of professors and industry professionals.

Example Schedules

1) Schedule for the student undertaking a project in the Hanover area

  • Pre-proposal in the term prior to internship/project.
  • Proposal early in the term of internship/project.
  • Two Progress Reports during term.
  • At least one practice presentation shortly before the Final Presentation.
  • Final Presentation and Report at end of term.

2) Schedule for the student undertaking an internship/project away from the Hanover area

  • Pre-proposal in the term prior to internship/project.
  • Full Proposal after 1-2 weeks of the internship.
  • Two Progress Reports during the internship, emailed to the instructors.
  • At least one practice presentation shortly before the Final Presentation.
  • Final Presentation and Report at the beginning of the term following the internship.

Pre-proposal

What? The student must meet with one of the instructors to discuss their internship/project and provide a one-page description of their internship/project.

*Special Note for SUMMER PROJECTS - Pre-proposal should be brought to the required "10 minute" meetings.

When? During the term before the project/internship is undertaken

Proposal

What? A written report and oral presentation before a review board. Proposals usually contain an agreement of the sponsor to support the work. The substance of the proposal includes:

  • a definition of the problem,
  • quantitative specifications describing the functions to be performed,
  • a description of the design approach,
  • a timeline of activities,
  • a statement of expected results and deliverables,
  • measures of success,

and any other information that can help assess the viability of the project.

*Special Note for SUMMER PROJECTS - No oral proposal is required.

When? Students should make their oral presentation on the scheduled Review Board date at the end of the term before they undertake the internship/project. In certain cases, with permission from one of the instructors, students who undertake an internship/project in the Hanover area may make their presentation on the scheduled Review Board date (2) at the beginning of the term during which they undertake the internship/project. The written report should be turned into one of the instructors three days prior to the oral presentation.

How will I be evaluated? See the ENGG 390 Evaluation Sheet: Proposal (PDF)

1st and 2nd Progress Reports

What? Written reports submitted to one of the instructors (email is acceptable), as well as an oral presentation (usually not required if a student undertakes an internship/project away from the Hanover area). Typically two progress reports are made during the course of the work. If there are difficulties, uncertainties or great successes, either anticipated or encountered, it may be advisable to schedule additional progress reports.

The first progress report usually contains a reassessment of the problem and the approach being taken in the light of experience. It should establish that the work is on track, the objectives are clear, and that there is reasonable expectation of success. Any difficulties, limitations, or changes in scope should be identified at this stage.

By the second progress report, enough results should have been achieved to anticipate the end of the project with some confidence. You should be able to describe what needs to be done to finish the work.

It is desirable to have the faculty advisor and the sponsor attend oral progress reports.

When? On dates specified in your project timeline.

How will I be evaluated? See the ENGG 390 Evaluation Sheet: First Progress Report (PDF) and ENGG 390 Evaluation Sheet: Second Progress Report (PDF

Final Presentation and Report

What? A final written report and oral presentation before a review board. The written report should be a quality document that will impress the sponsor, the advisor, and the course instructor(s). It should clearly describe how the results meet the objectives that were defined at the start of the work. You are required to submit a copy of the report to each instructor and advisor, with a separate copy to the Registrar. You must also submit to the Registrar an electronic copy of your abstract and a project form. The sponsor should be invited to attend the oral presentation and comment on how well the results meet his/her needs.

When? The written report should be turned into one of the instructors one week prior to the oral presentation. Students who undertake an internship/project in the Hanover area should normally deliver their Final Presentation on the scheduled Review Board date at the end of the term during which they undertake the internship/project. Students who undertake an internship/project away from the Hanover area should deliver their Final Presentation on the scheduled Review Board date at the beginning of the following term.

How will I be evaluated? See the ENGG 390 Evaluation Sheet: Final Presentation (PDF)

The instructors will take in account the evaluations of the review board members and your faculty advisor when giving a grade. The instructors will additionally consider written feedback provided by your sponsor.

Sponsor Evaluation

At the conclusion of the project, the student should ask their sponsor to send a written evaluation of their work to one of the instructors. The sponsor can fill out the final evaluation form (PDF) and/or send a free-form evaluation in the form of a letter.


For a PDF version of much of this information see ENGG 390 Presentation and Report Requirements (PDF)